Pull printing has emerged as one of the most useful ways for organizations of all sizes to implement a secure printing protocol among their workforce—and for good reason. Sixty-one percent of organizations have experienced data loss due to unsecured printing.
Not surprisingly, though, many organizations balk at the idea of having to deploy even more physical infrastructure to gain one piece of extra functionality. That’s why demand for serverless pull printing has increased.
Before we explore serverless pull printing in more detail, let’s pause briefly to look at what exactly secure pull printing is and why it’s beneficial.
What Is Secure Pull Printing?
Pull printing—sometimes referred to as secure pull printing or Secure Release Printing—turns the act of printing into an intentional two-step process. Broken down, it looks like this:
- The user initiates the print job– This is no different from how computer users have been printing for decades—they simply click “Print,” as usual. The job is then sent to the destination printer, where it’s held in the queue instead of being carried out immediately.
- The user allows the printer to execute the job– Once at the printer, the user engages an authentication mechanism, such as a badge or card reader. That authorizes the printer to start the associated pending job. The user then retrieves the job from the output tray once it’s finished.
It may be perceived that an extra step in the printing process would burden end users. However, adding the “release” step enables users to release print jobs in bulk and maintain document privacy which is sought after in high-confidentiality industries like healthcare, banking, and government.
What Does Secure Pull Printing Help Organizations Achieve?
There are several benefits of secure pull printing that make an immediate impact on your organization.
Strengthened Security
By ensuring that the user is physically present before a job can begin, documents aren’t left sitting in the output tray for anyone to see—or steal. According to a report by the Ponemon Institute, 60% of organizations stated “accessing sensitive data not associated with role or function” as the reason for insider threats. This advantage of secure pull printing should be apparent to anyone in the healthcare or high-tech industries, where confidentiality is at a premium.
Sustainable Printing
Sustainability isn’t just a buzzword anymore. According to Quocirca, 70% of organizations say it is important their print supplier provides a range of sustainable products and services. Secure pull printing addresses eco-friendly initiatives by cutting down on consumable usage and preventing jobs from being abandoned. If a user spots a typo just after clicking “Print,” the previous job can easily be canceled before the final authorization step. In addition, admins can set unreleased print jobs to be deleted from a user’s virtual print queue after 24 hours.
Flexibility
Let’s say you want to print a meeting agenda on a distant conference room printer, but the room is currently in use. With secure pull printing, you can print your job at a different printer without disturbing the current meeting. Simply authenticate and execute the job at the nearest convenient printer.
Cost Reduction
Along with avoiding expensive insider document theft and data threats (which cost around $179K to contain), printing overall becomes a more intentional practice for users, ensuring they don’t print accidental duplicates of the same print job. Not to mention, these secure practices extend your printer life by minimizing accidental, high-volume print jobs.
There is one glaring negative about secure pull printing worth noting: many pull printing solutions require additional hardware, such as a dedicated print server that’s used exclusively to provide secure pull printing functionality. This is far from desirable, particularly in organizations that are trying to reduce infrastructure and costs by migrating to serverless printing.
Add Flexibility and Security to Your Print Environment
PrinterLogic’s next-generation print management solution was designed to provide serverless printing to any organization, and that naturally applies to its powerful but easy-to-implement Secure Release Printing as well. You can deploy it throughout your entire print environment—including those with legacy printers—without the need for any additional infrastructure.
As a matter of fact, PrinterLogic enables you to eliminate print servers across the board to attain truly serverless printing that’s cost-effective, enterprise-ready, and cloud-native—even in VMware, Citrix, and IGEL environments.
You and your users gain flexibility too. Our Secure Release Printing feature gives you the choice of the following four release methods:
Mobile QR-Code Release: Scan a QR code at the printer using your mobile device to release a print job. This eliminates the need for additional infrastructure like badge readers.
Secure Badge Release: Utilize a tethered or network-enabled badge or card reader that integrates with your existing ID system.
Control Panel Application: Leverage PrinterLogic’s embedded control panel app for supported printers.
Web Browser: Release jobs from any device with a browser, such as a PC, mobile phone, or a nearby tablet in kiosk mode.
And in each case, it bears repeating that no print server is needed.
There’s a lot to like about this secure printing feature, but there’s even more to like when it’s serverless, seamless, and intuitive. Book a demo and get a free 30-day trial today.